Job Description

Ypsilanti, Michigan

Administrative Coordinator Health/Safety Program

Pollard is looking for someone with excellent administrative skills to carry out daily activities that support our quality and safety program. Including daily monitoring of the Action Request database for the Ypsilanti, Michigan location. maintaining and updating MSDS information, uploading forms and procedures on the Manufacturing Information System, completing internal audits on department processes and procedures, as well as assisting external auditors conducting scheduled audits, facilitate monthly Safety Committee meetings, organizing Safety Week activities, assist as a backup for the Emergency Preparedness and Response Plan, and provide remote coverage for Canadian office, if needed.

The Administrative Coordinator is also responsible for ordering and distributing personal protective equipment for all staff, ensuring that proper first aid supplies are available in the event of an accident, conducting accident investigations, and processing of Workers’ Compensation claims.

Duties and Responsibilities:

  • Assist with incident reporting and investigations
  • Work closely with departmental leadership to ensure all safety training and scheduling is kept up to date
  • Process workers’ compensation claims
  • Provide safety committee meeting minutes and co-chair the meetings as an active committee member
  • Perform monthly safety inspections and gather inspections from others who do them
  • Lead monthly procedure reviews; from notification through record retention
  • Lead new staff through orientation of health, safety and management systems
  • Assist with external audits as needed. As well as performing internal audits
  • Assist in the administration of Action Requests
  • Work with external agencies regarding safety, training or onsite visits
  • Manage contractor vetting documentation and retention
  • Lead annual NAOSH celebrations
  • Coordinate evacuation drills
  • Safety Data Sheet review and uploading to our database


  • Proficiency with Microsoft Office
  • Ability to work both with management and staff in a respectful manner is essential
  • Excellent people skills and the proven ability to communicate well verbally and in writing
  • Detail-oriented and strong desire to learn
  • Safety-minded with a focus on accident prevention
  • Demonstrated ability organize and determine priorities in a fast-paced environment
  • Problem-solver with ability to generate workable solutions, troubleshoot issues and resolve complaints
  • Must be reliable and responsible to work independently and be self-motivated to complete tasks without direct supervision

Would be considered Assets:

  • Prior working knowledge of ISO 9001, 14001 and 45001 would be an asset
  • Familiarity with MIOSHA requirements
  • Prior experience managing injury claims is ideal

We Offer:

  • Comprehensive Health, Vision, and Dental benefits
  • Life and AD&D Insurance
  • 401k retirement savings plan
  • Paid vacation
  • Employee Assistance Program (EAP)
  • Opportunity for career development
  • Friendly work environment

Interested candidates are encouraged to submit a cover letter and resume to: Please include your personal email address and phone number on your resume.

Pollard (U.S.) Ltd. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Employment is contingent upon a satisfactory response from a Criminal Record Search.