We’re looking for a highly organized Office Administrator to join our Pollard Digital Solutions – EU Icelandic Team.
As an Office Administrator, reporting directly into the Finance/HR Manager, you will be responsible for managing the day-to-day operations of the office, ensuring a productive and efficient work environment. You will perform a variety of administrative tasks, coordinating office activities, and supporting staff to ensure organizational effectiveness.
Who We Are
Experience the forefront of innovation with Pollard Digital Solutions a division of Pollard Banknote, where we lead the charge in revolutionizing digital solutions for state lotteries. From ground-breaking initiatives like iLottery to crafting immersive player experiences that champion noble causes globally, our team’s innovative spirit is driving impactful changes in the industry. Join us in this exhilarating journey, where every contribution makes a difference in shaping the future of lottery gaming.
What You’ll Do
- Maintain office services by organizing office operations and procedures, controlling correspondence, designing filing systems, reviewing, and approving supply requisitions, and assigning and monitoring clerical functions.
- Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
- Assist with the setup of IT equipment such as computers, monitors and other equipment. Collaborate with IT to ensure proper installation and connectivity of software and network equipment.
- Ordering supplies for the kitchen, keeping the kitchen clean, and communicating with the cleaning staff to ensure the office is kept clean.
- Assist in planning and executing company events and meetings.
- Support project teams with administrative tasks and coordination.
- Preparing the meeting room when PDS has visitors and local workshops. Cleaning, preparing coffee and coordinating catering. Booking restaurants as directed for evening meals with staff and guests
- Communication as required with the landlord and other service providers relative to the day-to-day operation of the facility.
Who You Are
- Organized & Detail-Oriented: You excel at organizing office operations and procedures, ensuring smooth daily operations. Your attention to detail allows you to manage filing systems, correspondence, and clerical tasks with precision and efficiency.
- Efficient & Proactive: You actively maintain office efficiency by planning and implementing systems, layouts, and equipment procurement. You approach every task with a proactive mindset, identifying areas for improvement and ensuring the office runs smoothly.
- Clear Communicator: Your communication skills shine when liaising with service providers and external partners, ensuring smooth operations of the facility and responding promptly to any needs that arise.
What You’ll Bring
- 2-5 years of relevant experience in an Office Administrator role or similar position, demonstrating proficiency in office management and administrative tasks.
- A flexible, can-do attitude, with the ability to adapt to changing priorities and handle multiple tasks simultaneously
- Excellent written and spoken English skills, with the ability to communicate effectively and professionally with employees, vendors, and visitors.
- Strong organizational skills, with experience in managing office operations, filing systems, and scheduling.
- Proficiency in office management software and technology, including MS Office Suite (Word, Excel, PowerPoint) and the ability to quickly learn new tools and software platforms.
- Event coordination skills, with the ability to organize company events, meetings, and workshops, managing logistics, catering, and other details to ensure seamless execution.
Apply now by submitting your resume to pds-applications@pbl.ca. All applications will be handled with confidentiality. Only shortlisted candidates will be contacted.
By submitting this application, the applicant consents to Pollard Digital Solutions collecting, using, and retaining their personal information for purposes relating to the application process and if hired, the employment relationship, in accordance with our privacy policy.
